Impressum

Masthead - Information pursuant to § 5 TMG

u:polis


email: support(at)u-polis(dot)com
website: https://u-polis.com/?content=home

represented by:

Tim Hagemann

Disclaimer:

Despite thorough checking of content, we do not assume any liability for possible incorrect information or the content of external links. For the content of external websites, the respective operator is the only responsible.

Copyright:

The content on this website is subject to German copyright law. The duplication, processing, distribution and any kind of exploitation outside the limits of German copyright law requires the written consent of the respective author or creator. Downloads and copies of this site are for private, non-commercial use only. As far as a publication on this website is not created by the operator, the copyrights of third parties are considered. In particular publications of third parties are marked as such (e. g. published articles by other members than the operator). Should you be aware of a copyright infringement, we ask for a note.

I. Contact details of the controller and general information on processing

The data controller within the meaning of the General Data Protection Regulation (GDPR) and any other data protection laws of the EU member states is
u:Polis
contact details https://u-polis.com/?content=contact

Definitions

Controller means the natural or legal person which, alone or jointly with others, determines the purposes and means of the processing of personal data. Personal data thereby means any information throughout that a natural person is identified or identifiable. Processing means any operation or set of operations performed on personal data or on sets of personal data no matter whether it is performed by automated means or not. The term has to be interpreted broadly and almost embraces any handling of data. Data subject means the natural person whose personal data are being processed. Data subjects on our website are either users or members. Whereas users are simple visitors of our website, members are visitors of our website that use the website after login.

II. Basic Principles

Scope of data collection, processing and use

We process the personal data of our users and members only within the extent necessary to provide the functionality of our website with its offered contents and services. As a rule, the processing of personal data of our users and members only happens subsequent to the consent of the respective user or member. An exception is made in cases in which it is impossible to obtain the user´s or member´s consent prior to the processing for practical reasons and only if the processing of data is lawful in accordance with the GDPR (see subsequent paragraph on the legal basis for processing).

The legal basis for the processing of personal data

In accordance with article 13 GDPR we provide you with the following information concerning the legal basis for the processing that we operate:

So far as we have obtained the consent of the data subject to the processing, article 6 point (a) of paragraph 1 GDPR shall apply.

In case of processing personal data, that is necessary for the performance of a contract to which the data subject is party or in order to take steps prior to entering into a contract at request of the data subject, article 6 point (b) of paragraph 1 GDPR applies.

If the processing is necessary for compliance with a legal obligation to which our website is subject, article 6 point (c) of paragraph 1 GDPR shall apply.

In case of the processing being necessary in order to protect the vital interests of the data subject or of another natural person, article 6 point (d) of paragraph 1 GDPR applies.

If the processing is necessary for purposes that are of a legitimate interest pursued by our website or by a third party and if the correlating interests or fundamental rights and freedoms of the data subject do not override the pursued legitimate interest of our website, article 6 point (f) of paragraph 1 GDPR applies.

Erasure of personal data and storage period

The personal data of the data subject are erased or restricted as soon as the storage is no longer necessary for the original purpose of processing. If and when the Union Law or Member State Law to which the controller is subject lays down another basis for storage, storage might be justified for longer periods. Blocking or erasure of personal data happens when the legally determined storage period expires, unless storage is necessary for entering into a contract or for the performance of a contract.

III. Collection and storage of personal data and the nature and purpose of personal data processing when visiting our website

Description and scope of the processing of data

When a user calls up our websites, our system automatically is provided data and information from the computer system of the requesting computer. The following data are collected by our system:
• IP address of the requesting computer
• Browser type, version and language
• Operating system of the requesting computer
• Date and time of the server inquiry
• File inquiry received from the requesting computer
• http response code
• referring URL
• time zone difference to Greenwich Mean time

The data is also saved in server log files. However, these data aren’t stored together with other personal data of the user or member.

For the registration of a new member, for the login of any existent member and the ensuing use of our website the following data are collected by our system:
• IP address of the requesting computer
• Browser type, version and language
• Operating system of the requesting computer
• Date and time of the server inquiry
• File inquiry received from the requesting computer
• http response code
• referring URL
• time zone difference to Greenwich Mean time
• forename, surname and a username
• email address
• password

Legal basis

Legal basis for the temporary storage of the data and the log files is article 6 point (f) of paragraph 1 GDPR.

Purpose of the data processing

The temporary storage of the user´s or member´s IP address by our system is necessary to facilitate delivery of the website to the requesting computer of the respective user or member. Therefore, the user´s or member´s IP address must be stored during the session. Storage in log files serves the functionality of our website. Furthermore, it helps us optimize our website and ensures that our information technology systems are secure. However, these data won’t be analysed for marketing purposes. The above-mentioned purposes also constitute a legitimate interest in accordance with article 6 point (f) of paragraph 1 GDPR.

Storage period

All personal data are erased as soon as the storage is no longer necessary for the original purpose of processing. In case of processing data for providing our website, the storage is no longer necessary for the original purpose of processing when the respective session is ended. Concerning the storage of data in log files, erasure happens no later than seven days. Storage longer than that is possible if the user’s or member´s IP address is erased or anonymized, so that the requesting user or member can´t be identified any more.

Objection

The processing of data for provision of the website and the storage of data in log files is an absolutely necessary condition for the operation of our website. Thus, the user or member has no right to object.

IV. Rights of the data subject

Where your personal data is processed you are a data subject according to the GDPR and therefore you have the following rights against u:polis as the controller for your personal data:

Right of access You have the right to obtain from the controller confirmation as to whether personal data concerning yourself are being processed. Where that is the case, you have the right to access to your personal data and you can ask for the following information:
• the purposes of processing;
• the categories of personal data concerned;
• the recipients or categories of recipient to whom the personal data have been or will be disclosed - in particular recipients in third countries or international organizations;
• you can demand being informed of the appropriate safeguards pursuant to article 46 GDPR relating to the transfer in case of recipient in third countries;
• where possible, the envisaged period for which the personal data will be stored or if not possible, the criteria used to determine that period;
• the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;
• the right to lodge a complaint with a supervisory authority;
• where the personal data are not collected from the data subject, any available information as to their source;
• the existence of automated decision-making, including profiling, referred to in article 22 paragraph 1 and paragraph 4 GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

Right to rectification

You have the right to obtain from the controller without undue delay the rectification and/or completion of your personal data if the data processed is wrong or incomplete.

Right to erasure

You have the right to obtain from us the erasure of personal data concerning yourself and we are obliged to delete this data without undue delay where one of the following grounds applies:
• the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
• you withdraw your consent on which the processing is based according to article 6 point (a) of paragraph 1 GDPR, or article 9 point (a) of paragraph 2 GDPR and when there is no other legal ground for the processing;
• you object to the processing pursuant to article 21 paragraph 1 GDPR and there are no overriding legitimate grounds for the processing or you object to the processing pursuant to article 21 paragraph 2 GDPR;
• the personal data have been unlawfully processed;
• the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
• the personal data have been collected in relation to the offer of information society services referred to in article 8 paragraph 1 GDPR.

Information made public

Where we as controller have made your personal data public, we are obliged pursuant to article 17 paragraph 1 GDPR to erase the personal data and to make reasonable arrangements taking into account all available technology and the cost of implementation including technical measures.

Exceptions

The right to erasure does not apply to the extent that processing is necessary:
• for exercising the right of freedom of expression and information;
• for compliance with a legal obligation by Union or Member State law to which the controller is subject;
• for the performance of a task carried out in public interest or in the exercise of official authority vested in the controller;
• for reasons of public interest in the area of public health in accordance with article 9 points (h) and (i) of paragraph 2 GDPR as well as article 9 paragraph 3 GDPR;
• for archiving purposes in public interest, scientific or historical research purposes or statistical purposes in accordance with article 89 paragraph 1 GDPR; or
• for the establishment, exercise or defence of legal claims.

Right to notification

Insofar you have made use of your right to rectification, erasure or restriction of processing from the controller, the controller shall communicate any rectification or erasure of personal data or restriction of processing carried out to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. You can demand the controller to inform you about those recipients.

Right to data portability

You have the right to receive the personal data concerning yourself and which you have provided to the controller in a structured, commonly used and machine-readable format. In addition, you have the right to transmit those data to another controller without hindrance from the controller to which the personal data originally have been provided, where
• the processing is based on consent pursuant to article 6 point (a) of paragraph 1 or article 9 point (a) of paragraph 2 or on a contract pursuant to article 6 point (b) paragraph 1 GDPR and
• the processing is carried out by automated means.

In exercising this right, you can also have the personal data transmitted directly from one controller to another, where technically feasible. Freedoms and rights of natural personas shall not be limited unless processing is necessary for the performance of a task carried out in public interest or in the exercise of official authority vested in the controller.

Right to object

If there are reasons relating to your particular situation you have the right to object processing of your personal data when processing is based on legitimate interests pursuant to article 6 point (f) of paragraph 1 GDPR or where processing serves direct marketing purposes. In the latter case you have a general right to object processing that we will comply without you having to indicate any particular reasons.

If you want to make use of your right to object or withdraw, an email to administration@u-polis.com is sufficient.

V. Right to withdraw a consent and to lodge a complaint

Pursuant to article 7 paragraph 3 GDPR you can withdraw your consent at any time. In consequence we do have no longer the allowance to continue processing your personal data where processing before was based on your consent.

It is also possible to lodge a complaint with a supervisory authority in accordance with article 77 GDPR. Therefor you can normally contact the respective supervisory authority of your habitual residence, your work place or our headquarter.